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Treasurer’s Key Events Calendar

Treasurer’s Key Events Calendar

Membership Year – 1 January to 31 December

Financial Year – 1 October to 30 September

Membership updates
Either the Treasurer or the Membership Secretary will maintain the membership records for the Branch.  The BBKA eR2 (eReturn2) system is used to record all membership related information including the payments made by members.  It contains detailed information about membership payments.

DBKA Spring Return
To: County Treasurer
The request for payment (the Spring levy) is compiled from the eR2  system and is issued around 1st April for payment to Devon Beekeepers Association by around the 21st April so that the payment of the BBKA Spring capitation can be made by 30th April at the latest.
BBKA Capitation Fees, DBKA Levy & Beekeeping contribution etc. for qualifying members on the eR2 system at 31st March.

BDI Spring Return
To: BDI Treasurer
30 April
Proforma generated from eR2 “sent” direct to Branch treasurer.   For premiums contained in subscriptions received up to 31st March.

Gift Aid Return
To: Gift Aid Treasurer
For qualifying payments made up to 31st March – later payments held over to following year’s submission. Gives time for preparation of total claim, submission to and processing by HMRC, and receipt of refund in time for distribution to Branches by financial year end.  Most of the information will be extracted from the eR2 system but additional claims can be made by Branches where appropriate.  The Gift Aid treasurer will contact Branch treasurers In April.

BDI Autumn Return
To: BDI Treasurer
1 September
Proforma generated from eR2 “sent” direct to branch treasurer.   For premiums contained in subscriptions received after 31st March.

DBKA Autumn Return
To: County Treasurer
The request for payment (the Autumn levy) is compiled from the eR2 system and is issued around 1st September for payment to Devon Beekeepers Association by around the 21st September so that the payment of the BBKA Autumn capitation can be made by 30th September at the latest
BBKA Capitation Fees, DBKA Levy & Beekeeping contribution etc. for qualifying members on eR2 system at 31st August

Annual Accounts
To: County Treasurer
To be completed and submitted to the County Treasurer by agreed date, normally around 20th November.

Due to the limited time available to produce the Branch accounts and consolidate them with the County accounts for audit prior to the AGM in December, Branches produce draft accounts by the end of October, before they have been independently inspected, and submit these to the County Treasurer.  The Branch accounts are then independently inspected and once signed are immediately submitted to the County Treasurer, by no later than 20th November.  This is done before the Branch AGM.

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